BOD & AGM Info
2022 Board of Directors
Paul Jelec - President
Jan Dasie - Vice President
Mark Horrocks - Treasurer
Eva Chan - Membership Director
Joon Steve Lee - Secretary
2022 Head Tennis Professional
Mike Pietras
AGM Held on April 6th, 2022 at 8pm
Sherwod Forrest Tennis Club (SFTC)
2021 Annual General Meeting (AGM)
April 6th, 2022
800 p.m. (via Zoom)
Paul Jelec - Meeting called to order at 802 p.m.
Chairperson for the meeting - Paul Jelec, President, SFTC
Introduction & Welcome to all AGM participants;
Paul Jelec
Quorum ;
Paul Jelec - After consulting with Sam Pietras (Secretary) it was announced that a quorum was present for the AGM (11 participants were in attendance)
Notice(s);
Paul Jelec - SFTC confirmed that the City of Mississauga (City) had been provided with the required 3 week notice of the AGM
Mike Pietras confirmed the SFTC members were provided with the required notice as well
Thanks (804 p.m.);
Paul Jelec thanked the City for their continued support, advice and counsel.
Thanks to John Griffins for his recent work with respect to our court repairs
Special Thanks to Ms. Sharlene Murray (Community Development Coordinator - BIA City Liaison), for her thorough and much appreciated work with the SFTC
Presidents Report (805 p.m.);
Paul Jelec - Summary and Highlights of the 2021 Tennis season.
Despite Covid challenges, the club courts were busy and enjoyed by members,
Insurance was maintained by the club for The Board of Directors via Directors & Officers (D&O) insurance, General Liability was also in place for the playing members.
A new Website was developed and is in use (THANK YOU to Sam Pietras for all her work in this regard)
Nomination and Election of 2022 Board of Directors (807 p.m.)
Paul Jelec opened the floor to Nominations, no new nominations were proposed
Paul Jelec read aloud the current (2021) slate of Directors
Eva Chan, Paul Jelec, Mark Horrocks, Jan Dasie, and Joon Lee.
All current Directors agreed to stand for re-election
A motion was proposed by Sam Carrine (809 p.m.) to elect the five (5) existing Board of Directors
The motion was seconded by John Dick, the motion was passed
The above five (5) persons were elected as Directors of the SFTC for the 2022 calendar year
Financial Report (810 p.m.)
Mark Horrocks - It was noted by Mark H (SFTC Treasurer) that the new website played a significant role in drawing membership numbers up in 2021, as well as perhaps covid fatigue,
2021 Total Income, $4,833.00 vs. $2,805.00
2021 Expenses, $2,755.00
2021 Profit (Loss) $2,121.00
Larger expenses of note were electricity, a small legal bill of $237.00 and modest signage expenses, Current Reserve fund stands at $52,491.00 and is set aside for items such as resurfacing, (n.b. a full resurface could cost between $30,000.00 to $40,000.00) the SFTC's two (2) courts were completely re-built in 2013 for a total cost of approx. $80,000.00
Contributors to this expense were the City, The Trillium Foundation (Ontario) and the SFTC together. The adjacent basketball court was resurfaced at the same time as well.
Court Condition Report (816 p.m.)
Paul Jelec - John Griffins of the City attended the courts with Paul J last week, Since the more significant cracks may be a safety issue, the City has agreed to cover the cost of their repair, the minor cracks will have to be covered by the SFTC and this cost was estimated by the City to be $1,000.00 to $2,500.00 Signage will be posted to inform SFTC members of the timing of these repairs
Tennis Professional Report (819 p.m.)
Mike Pietras - it was reported by Mike P that even the smaller cracks might affect play, notably true ball bounce, it was noted that these smaller repairs could be delayed anticipating a larger scale court resurface or re-build, Other expenses would be SFTC windscreens as general wear and tear have damaged some, it was determined that four (4) new ones would be purchased on Mike P's advice, and plans to ask Babolat for support in this regard. Babolat has assisted with modest discounts in the past. Programs will begin once again this year, subject to club interest levels. These activities may include, Mens nights, Ladies nights, and youth tennis classes/instruction
SFTC Fee Structure (830 p.m.)
Mike Pietras - indicated the agreed upon fees for the 2022 season noted as follows,
Family - $110.00, Adult $85.00, Junior $50.00, Child $30.00, SFTC fees were unchanged this season and in the club's view, very competitive, with our goal making tennis play extremely affordable and attainable for all
The key fee was set at $10.00 with private tennis lessons available at a most reasonable $60.00 per hour
RBC banking update (833 p.m.)
Mark Horrocks - advised that Mark H and Paul J will be meeting with our banker to set up direct deposit/transfer options for our members, our website will be adjusted to allow and instruct members on E transfer procedures
Other Business (839 p.m.)
Paul Jelec - opened the floor up to any Other Business to be raised, there was none
AGM Termination (841 p.m.)
Paul Jelec - thanks everyone for attending an participating in the 2021 SFTC AGM, the meeting is ended
Paul Jelec - President
Jan Dasie - Vice President
Mark Horrocks - Treasurer
Eva Chan - Membership Director
Joon Steve Lee - Secretary
2022 Head Tennis Professional
Mike Pietras
AGM Held on April 6th, 2022 at 8pm
Sherwod Forrest Tennis Club (SFTC)
2021 Annual General Meeting (AGM)
April 6th, 2022
800 p.m. (via Zoom)
Paul Jelec - Meeting called to order at 802 p.m.
Chairperson for the meeting - Paul Jelec, President, SFTC
Introduction & Welcome to all AGM participants;
Paul Jelec
Quorum ;
Paul Jelec - After consulting with Sam Pietras (Secretary) it was announced that a quorum was present for the AGM (11 participants were in attendance)
Notice(s);
Paul Jelec - SFTC confirmed that the City of Mississauga (City) had been provided with the required 3 week notice of the AGM
Mike Pietras confirmed the SFTC members were provided with the required notice as well
Thanks (804 p.m.);
Paul Jelec thanked the City for their continued support, advice and counsel.
Thanks to John Griffins for his recent work with respect to our court repairs
Special Thanks to Ms. Sharlene Murray (Community Development Coordinator - BIA City Liaison), for her thorough and much appreciated work with the SFTC
Presidents Report (805 p.m.);
Paul Jelec - Summary and Highlights of the 2021 Tennis season.
Despite Covid challenges, the club courts were busy and enjoyed by members,
Insurance was maintained by the club for The Board of Directors via Directors & Officers (D&O) insurance, General Liability was also in place for the playing members.
A new Website was developed and is in use (THANK YOU to Sam Pietras for all her work in this regard)
Nomination and Election of 2022 Board of Directors (807 p.m.)
Paul Jelec opened the floor to Nominations, no new nominations were proposed
Paul Jelec read aloud the current (2021) slate of Directors
Eva Chan, Paul Jelec, Mark Horrocks, Jan Dasie, and Joon Lee.
All current Directors agreed to stand for re-election
A motion was proposed by Sam Carrine (809 p.m.) to elect the five (5) existing Board of Directors
The motion was seconded by John Dick, the motion was passed
The above five (5) persons were elected as Directors of the SFTC for the 2022 calendar year
Financial Report (810 p.m.)
Mark Horrocks - It was noted by Mark H (SFTC Treasurer) that the new website played a significant role in drawing membership numbers up in 2021, as well as perhaps covid fatigue,
2021 Total Income, $4,833.00 vs. $2,805.00
2021 Expenses, $2,755.00
2021 Profit (Loss) $2,121.00
Larger expenses of note were electricity, a small legal bill of $237.00 and modest signage expenses, Current Reserve fund stands at $52,491.00 and is set aside for items such as resurfacing, (n.b. a full resurface could cost between $30,000.00 to $40,000.00) the SFTC's two (2) courts were completely re-built in 2013 for a total cost of approx. $80,000.00
Contributors to this expense were the City, The Trillium Foundation (Ontario) and the SFTC together. The adjacent basketball court was resurfaced at the same time as well.
Court Condition Report (816 p.m.)
Paul Jelec - John Griffins of the City attended the courts with Paul J last week, Since the more significant cracks may be a safety issue, the City has agreed to cover the cost of their repair, the minor cracks will have to be covered by the SFTC and this cost was estimated by the City to be $1,000.00 to $2,500.00 Signage will be posted to inform SFTC members of the timing of these repairs
Tennis Professional Report (819 p.m.)
Mike Pietras - it was reported by Mike P that even the smaller cracks might affect play, notably true ball bounce, it was noted that these smaller repairs could be delayed anticipating a larger scale court resurface or re-build, Other expenses would be SFTC windscreens as general wear and tear have damaged some, it was determined that four (4) new ones would be purchased on Mike P's advice, and plans to ask Babolat for support in this regard. Babolat has assisted with modest discounts in the past. Programs will begin once again this year, subject to club interest levels. These activities may include, Mens nights, Ladies nights, and youth tennis classes/instruction
SFTC Fee Structure (830 p.m.)
Mike Pietras - indicated the agreed upon fees for the 2022 season noted as follows,
Family - $110.00, Adult $85.00, Junior $50.00, Child $30.00, SFTC fees were unchanged this season and in the club's view, very competitive, with our goal making tennis play extremely affordable and attainable for all
The key fee was set at $10.00 with private tennis lessons available at a most reasonable $60.00 per hour
RBC banking update (833 p.m.)
Mark Horrocks - advised that Mark H and Paul J will be meeting with our banker to set up direct deposit/transfer options for our members, our website will be adjusted to allow and instruct members on E transfer procedures
Other Business (839 p.m.)
Paul Jelec - opened the floor up to any Other Business to be raised, there was none
AGM Termination (841 p.m.)
Paul Jelec - thanks everyone for attending an participating in the 2021 SFTC AGM, the meeting is ended